Finance Manager

Job Type: Permanent
Location: Culver City
Discipline: Scoot HQ
Reference: 448770A
Job Published 31st Mar 2021

Job Description

Are you looking to work in a fun, start-up environment while taking responsibility for the finances of a quickly growing company?

Scoot Education is seeking a Finance Manager to join our happy and diverse team to help with a varied set of responsibilities related to finance, billing, payroll, and reporting.

It is essential that applicants possess a proven background and track record as an Internal Accountant or Financial Accountant with an ability to hit the ground running, a self-starter, working proactively and autonomously but unafraid to ask questions. 
The objective of this role is to handle the day-to-day operations of daily bookkeeping, accounting, payroll & financial compliance. This role is ideally suited to a candidate that is looking for a challenge and is ready to be accountable for their role in the business. 
  • Degree-qualified in Accounting and CPA qualified or working towards qualification
  • Possess in-depth knowledge of GAAP accounting rules to properly record entries
  • A sound understanding of the US federal tax system as well as state payroll taxes in California 
  • Great written and verbal communication skills 
  • Intermediate to advanced Excel skills 
  • Strong attention to details and a sense of commercial acumen 
  • Must be inquisitive and able to solve problems creatively
  • Exposure of XERO accounting software (not essential)

Billings, Payroll & Credit Control
  • Weekly processing of paying and invoicing our substitute teachers through our internal systems and external payroll provider 
  • Issue weekly invoices on a timely basis and ensure high accuracy of billings 
  • Issue weekly statements on a timely basis 
  • Liaise with education consultants and schools to resolve any billing discrepancies 
  • Perform credit control and generate debtor summary report on a weekly basis for review by CEO  
Accounts Payable, Overheads Management & Bank Reconciliations 
  • Ensure all supplier invoices and staff expenses are entered correctly and paid on time 
  • Code and reconcile all company credit card transactions on a timely basis 
  • Perform bank reconciliations through our accounting software
  • Update and maintain cash flow forecast to project future cash flow requirements  
Internal Payroll  
  • Prepare internal staff payroll and teacher payroll for review by the CEO 
  • Code payroll transactions in XERO correctly 
  • Review monthly health insurance invoices and payroll entries related to health insurance to determine the accuracy of these transactions  
  • Administration of 401k to determine accuracy of these transactions
Financial Reporting & Compliance 
  • Safeguard assets and assure accurate and timely recording of all transactions by maintaining controls and checks across all departments.
  • Weekly Net Fee Income (NFI) / Gross Profit reconciliation: update margin performance based on sales and payroll data for substitute teachers and report to the business accordingly 
  • Monthly NFI / Gross Profit reconciliation: collate weekly margin analysis and perform reconciliation on staff costs and sales to arrive at final monthly position 
  • Balance Sheet reconciliation: prepare all journal entries required for month-end procedures and perform balance sheet reconciliation for review by Group CFO
  • Prepare monthly management accounts: prepare Income statement report for the month and YTD and update the CEO and CFO accordingly 
  • Variance Analysis: provide meaningful comments into variances between actual overheads and budget 
  • Preparation and reconciliation of monthly workers compensation return 
  • Business Licenses, Property Tax and Gross Receipts Tax Returns as required 
  • Ensure payroll compliance with US federal and state tax filing system
  • Any other analysis / financial compliance as required by the business from time to time   
Role basics:
  • Reports to the United States CEO with guidance and support from the Global CFO
  • Role is based in Culver City, Los Angeles
  • 40 hours per week spread across Monday to Friday with a combination of in-office and work from home
  • Package includes health benefits, unlimited PTO, 401K  
Perks of working at Scoot:
  • Be part of an organization committed to education
  • Startup culture
  • Small team means your ideas & opinions matter
  • Provision of medical, vision, dental insurance
  • Generous PTO (our founders are Australian :) Those guys get it!)
  • Book Club--because we believe in being constant lifelong learners with growth mindsets
  • Modern office: think standing desks and Macs and more!
About Scoot:
At Scoot Education, we place exceptional people in educational settings. We invest in teachers looking for substitute or full-time teaching positions and connect them with stellar independent, charter, private, and religiously-affiliated schools across California.

Scoot Education is a privately-funded, rapidly growing startup. Our parent company, anzuk Education, got its start in 2004 and now has offices in Australia, the United Kingdom, New Zealand, and Canada.