Finance/Payroll Assistant

Job Type: Permanent
Location: Culver City
Discipline: Scoot HQ
Reference: 4487702
Job Published 07th Apr 2021

Job Description

Are you looking to work in a fun, start-up environment while taking responsibility for the day to day financial operations of a quickly growing company?

Scoot Education is seeking a Finance Assistant to join our happy and diverse team to help with a varied set of responsibilities related to finance, billing, payroll, and reporting.

It is essential that applicants possess a background in Internal Accounting, Payroll Administration or Financial Accounting with an ability to hit the ground running, a self-starter, working proactively and autonomously but unafraid to ask questions. 
The objective of this role is to handle the day-to-day operations of daily bookkeeping, payroll & AR/AP. This role is ideally suited to a candidate that is looking for a challenge and is ready to be accountable for their role in the business. 

The ideal candidate will:
  • Possess knowledge of general accounting rules to properly record entries
  • Have an introductory understanding of the US federal tax system as well as state payroll taxes in California and willing to learn other state's requirements 
  • Demonstrate great written and verbal communication skills 
  • Have intermediate Excel skills 
  • Have a strong attention to details
  • Be inquisitive and able to solve problems creatively
  • Preferred but not essential: Previous use of XERO accounting software and/or ADP Workforce Now for payroll

Billings, Payroll & Credit Control
  • Weekly processing of payroll as well as invoicing for our substitute services through our internal systems and external payroll provider 
  • Issue weekly invoices on a timely basis and ensure high accuracy of billings
  • Issue weekly statements on a timely basis 
  • Liaise with education consultants and schools to resolve any billing discrepancies 
  • Perform credit control and generate debtor summary report on a weekly basis for review by CEO  
Accounts Payable, Overheads Management & Bank Reconciliations
  • Ensure all supplier invoices and staff expenses are entered correctly and paid on time 
  • Code and reconcile all company credit card transactions on a timely basis 
  • Perform bank reconciliations through our accounting software
Internal Payroll 
  • Prepare internal staff payroll and teacher payroll for review by the CEO 
  • Code payroll transactions in XERO correctly 
  • Review monthly health insurance invoices and payroll entries related to health insurance to determine the accuracy of these transactions  
  • Administration of 401k to determine accuracy of these transactions
Financial Reporting & Compliance  
  • Preparation and reconciliation of monthly workers' compensation return 
  • Handle business licenses, property tax and gross receipts tax returns as required 
  • Ensure payroll compliance with US federal and state tax filing system
Role basics:
  • Reports to the United States CEO with guidance and support from the Global CFO
  • Role is based in Culver City, Los Angeles
  • 40 hours per week spread across Monday to Friday with a combination of in-office and work from home
  • Package includes health benefits, unlimited PTO, 401K  
Perks of working at Scoot:
  • Be part of an organization committed to education
  • Startup culture
  • Small team means your ideas & opinions matter
  • Provision of medical, vision, dental insurance
  • Generous PTO (our founders are Australian :) Those guys get it!)
  • Book Club--because we believe in being constant lifelong learners with growth mindsets
  • Modern office: think standing desks and Macs and more!
About Scoot:
At Scoot Education, we place exceptional people in educational settings. We invest in teachers looking for substitute or full-time teaching positions and connect them with stellar independent, charter, private, and religiously-affiliated schools across California.

Scoot Education is a privately-funded, rapidly growing startup. Our parent company, anzuk Education, got its start in 2004 and now has offices in Australia, the United Kingdom, New Zealand, and Canada.